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Health and Safety Policy

as of February 2024

Statement of Intent

Mill House objectives are to provide flexible, shared office, coworking space and meeting rooms for individuals and small teams seeking a temporary venue in a congenial, professional business environment. The health and safety of everybody using Mill House, including staff, guests and members, is of paramount importance.

Our health and safety policy is in place to ensure the following:

  • accidents and work-related ill health are avoided at all costs;

  • health and safety risks are managed;

  • safe and healthy working conditions are maintained; and

  • emergency procedures are implemented.

This policy is reviewed and revised regularly in line with the HSE guidelines.

Responsibilities

Day to day responsibility for ensuring this policy is put into practice: Melanie Harber (Hub 1).

Responsibility for ensuring the health and safety standards are maintained, reviewed and improved: Melanie Harber / Helen Bolton.

All residents, members, staff and visitors should at all times:

  • cooperate with the Mill House Management Team on health and safety matters;

  • take reasonable care of their own health and safety; and

  • report all health and safety concerns to an appropriate person, as detailed above.

Arrangements for Health and Safety

Relevant risk assessments are completed and actions arising out of those assessments implemented. Assessments are reviewed regularly.

Fire Safety
The fire alarms are tested regularly and the entire system serviced bi-annually.

Mill House recognises that poor standards of housekeeping can significantly affect the risk of fire. High standards of housekeeping throughout the building are the responsibility of all who use the space and will be maintained at all times.

 

Electrical Safety
We acknowledge that work with electrical equipment can be hazardous and it is therefore our intention to reduce the risks as far as possible. A portable appliance testing (PAT) schedule is in place to demonstrate that Mill House is fulfilling the requirement to maintain and inspect equipment that has the potential to cause harm.

Emergency Procedures
Inductions are carried out with all new members of staff and resident members. A record of these inductions is held on file.

Inductions cover these health and safety guidelines:

  • location of the fire extinguishers;

  • fire drill and emergency exits; and

  • evacuation procedure

 

All visitors to Mill House are made aware of health and safety procedures.

 

Accidents
Melanie Harber holds the Accident Report book. There are first aid kits in the kitchenette in Hub 3 and in the drawer in the main kitchen on the ground floor.

The HSE poster is displayed in the main ground floor kitchen.

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